Choosing a coffee machine for your office comes down to a few things: how many coffees you need each day, the drinks your staff prefer and your available budget.
For most workplaces, a commercial bean-to-cup machine is a good starting point. Staff can make fresh coffee at the touch of a button, without needing any barista training.
However, bean-to-cup isn't the only option. Instant coffee machines can also work well in offices where speed, convenience and straightforward maintenance are priorities.
In this guide, we'll look at suitable office coffee machines from Jura, Coffetek, Bravilor and La Cimbali, along with the main things to consider before buying.
Which coffee machine is right for your office?
The first thing to establish is how many drinks you expect to make each day.
It's also worth thinking about when those drinks are needed. An office making 80 coffees throughout the day has different requirements from one making 80 coffees during a couple of busy breaks.
| Daily drinks | What to consider |
|---|---|
| Up to 30 | A compact commercial bean-to-cup machine |
| 30–50 | A commercial machine with a suitable drinks menu and daily capacity |
| 50–100 | A higher-capacity machine, potentially with mains water and larger ingredient containers |
| 100–150+ | A heavy-duty commercial machine or multiple machines to manage demand |
These are general guidelines. The manufacturer's recommended daily capacity should always be checked before choosing a machine.
Office coffee machines worth considering
There are several good options, depending on the size of your office and the type of coffee you want to offer.
| Machine | Worth considering for |
|---|---|
| Jura W8 | Smaller offices |
| Jura X10 | Workplaces wanting a wider choice of drinks |
| Bravilor Sego | Compact office coffee stations |
| Bravilor Esprecious | Offices needing a flexible automatic coffee setup |
| Coffetek Vitro X1 Espresso | Workplaces and self-service areas |
| La Cimbali S20 | Premium office coffee facilities |
| Jura GIGA X3c | Busier offices with mains water available |
| Jura GIGA X8c | Larger workplaces with higher coffee demand |
The machines above cover different budgets, capacities and drink requirements. The right choice will depend on the exact specification and how your office operates.
1. Jura office coffee machines
Jura offers a range of commercial bean-to-cup machines, from compact office models through to larger machines designed for higher daily demand.
Jura W8
The Jura W8 is worth considering for smaller workplaces looking for freshly ground coffee and straightforward operation.
It's a relatively compact machine with a selection of coffee drinks, making it a practical option where space is limited.
Jura X10
The Jura X10 is another option for offices wanting a wider selection of drinks.
It's worth comparing if staff regularly drink cappuccinos, lattes and other milk-based coffees.
Jura GIGA X3c and GIGA X8c
For larger offices, the Jura GIGA range is worth considering.
The GIGA X3c and GIGA X8c are mains-connected commercial machines, so staff don't need to keep refilling a water tank.
These machines are designed for more demanding environments, although the recommended daily capacity and complete setup should be checked for each model.
2. Bravilor office coffee machines
Bravilor offers both fresh bean-to-cup and instant coffee machines, making it a useful brand to consider for different types of workplace.
Bravilor Sego
The Bravilor Sego range is designed for automatic coffee preparation in a compact format.
It can be a good option for smaller offices and workplaces that want fresh coffee without needing a large machine.
Different versions offer different drink selections, so check the specification before deciding.
Bravilor Esprecious
The Bravilor Esprecious range is another option for commercial workplaces.
It combines automatic coffee preparation with different configuration options, making it worth comparing for offices that want a wider drinks offering.
The best configuration depends on the drinks you need, expected usage and available space.
Bravilor Bolero – an instant coffee alternative
Not every office needs a bean-to-cup machine.
The Bravilor Bolero range uses soluble ingredients to prepare drinks quickly. It can be worth considering for workplaces where convenience and speed are more important than using freshly ground beans.
Instant machines have different ingredient and maintenance requirements, so it's worth comparing the running costs as well as the purchase price.
Browse Bravilor coffee machines.
3. Coffetek office coffee machines
Coffetek manufactures commercial coffee machines for workplaces, hospitality businesses and self-service environments.
Coffetek Vitro X1 Espresso
The Coffetek Vitro X1 Espresso is worth considering for offices looking for a commercial automatic coffee machine.
It's designed for self-service use and can be suitable for workplaces where several people need access to coffee throughout the day.
Different configurations are available, so check the drink selection, ingredient system and water requirements before ordering.
For offices with higher demand, it's also worth comparing other machines in the Vitro range.
Browse Coffetek coffee machines.
4. La Cimbali office coffee machines
La Cimbali is another manufacturer worth considering, particularly for businesses looking for a premium commercial coffee setup.
La Cimbali S20
The La Cimbali S20 is a fully automatic commercial coffee machine designed for professional environments.
It can be worth considering for larger offices, corporate hospitality areas and workplaces where coffee quality and drink choice are important.
As with any commercial machine, we'd recommend checking the expected daily volume, available services and maintenance requirements before choosing a configuration.
La Cimbali also offers other commercial automatic machines, so the S20 isn't necessarily the only option.
Browse La Cimbali bean-to-cup coffee machines.
If you're unsure which model would suit your workplace, we can help you compare La Cimbali with Jura, Bravilor and Coffetek.
Contact us if you'd like help comparing La Cimbali models with Jura, Bravilor or Coffetek.
Not sure which office coffee machine to choose?
Tell us your daily coffee requirements and budget. We'll help you compare suitable options.
Request a Coffee Machine QuoteWhat should you look for in an office coffee machine?
Daily coffee volume
Start with the number of drinks you expect to make each day.
Don't assume that an office with 50 employees only needs 50 coffees. Some people will drink several cups, and you may also need to provide coffee for visitors.
It's worth checking demand during busy periods, particularly in offices where staff take breaks at similar times.
Fresh milk or powdered milk
If staff regularly drink cappuccinos and lattes, you'll need a machine that can prepare milk-based drinks.
Fresh milk systems can be a good choice, but they require suitable refrigeration and regular cleaning.
Machines using powdered milk ingredients may be worth considering if simpler operation is a priority.
Tank-fed or mains-connected
A tank-fed machine can be positioned in more locations, provided there's a suitable electrical supply.
Mains-connected machines are particularly useful in busy offices because they don't need regular water refilling.
However, you'll need a suitable water connection, and filtration may also be required.
Cleaning and maintenance
All commercial coffee machines need cleaning and maintenance.
Some have automatic cleaning programmes, but staff will still need to follow the manufacturer's instructions.
We'd recommend assigning responsibility for daily cleaning, ordering ingredients and replacing filters where necessary.
Available space
Check the machine dimensions before ordering.
Remember to allow room for any milk fridge, water filter, waste containers and access for cleaning.
If you're planning a new office kitchen, it's worth considering these requirements before the area is fitted out.
How much does an office coffee machine cost?
Commercial bean-to-cup machines can cost from around £1,500 to more than £10,000 excluding VAT, depending on the manufacturer, capacity and specification.
Instant machines can offer another option at different price points.
You'll also need to allow for any additional equipment, water filtration, installation and ongoing maintenance.
For more information, read our commercial coffee machine pricing guide.
Should you buy or lease an office coffee machine?
Buying outright is straightforward if your business has the budget available.
Finance may be worth considering if you'd prefer to spread the cost through regular payments.
We work with Kennet Equipment Leasing Limited to introduce eligible UK limited companies to equipment finance options.
Finance is subject to status, credit approval and the lender's terms. The total amount payable may be higher than the outright purchase price.
Read more about coffee machine finance and leasing.
Frequently asked questions
What is the best coffee machine for a 50-person office?
It depends on how many coffees your staff drink each day and the types of drinks they prefer.
We'd normally start by comparing commercial bean-to-cup machines from Jura, Bravilor and Coffetek, then check the manufacturer's recommended daily capacity.
What coffee machine is suitable for 100 drinks per day?
At this level, we'd recommend looking at higher-capacity commercial machines and checking how many drinks are needed during peak periods.
Suitable options may include machines from the Jura GIGA, Coffetek Vitro, Bravilor Esprecious and La Cimbali ranges, depending on the exact model and configuration.
Do office coffee machines need plumbing?
No, not all of them. Some use refillable water tanks, while others connect directly to the mains.
Can an office coffee machine make cappuccinos and lattes?
Yes. Many commercial automatic machines offer milk-based drinks. Check whether the machine uses fresh or powdered milk and what additional equipment is required.
How often should an office coffee machine be cleaned?
Cleaning requirements depend on the machine and how it's used. Fresh milk systems commonly need daily cleaning.
Always follow the manufacturer's instructions.
Is bean-to-cup better than instant coffee for an office?
It depends on what matters most to your business.
Bean-to-cup machines use freshly ground coffee beans. Instant machines use soluble ingredients and can be useful where quick, straightforward operation is a priority.
Our bean-to-cup versus traditional espresso guide also explains the differences between automatic and traditional coffee preparation.
Get help choosing an office coffee machine
We supply commercial coffee machines from Jura, Coffetek, Bravilor, La Cimbali and other leading manufacturers.
If you're unsure which machine is right for your workplace, we're happy to help.
Tell us how many people work at your premises, roughly how many coffees you need each day and your available budget.
We'll recommend suitable options and explain any additional equipment or installation requirements.
Find the right coffee machine for your office
Send us a few details and we'll help you compare your options.
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Machine suitability depends on the exact model, configuration and manufacturer's recommended capacity. Specifications and availability should be confirmed before ordering.